Meetings:

Action Items:

CZCP Work Plan Meeting, August 27-28, 2013:

Coastal Zone Community of Practice (CZCP) Core Group Telecon

Telecon
Monday, April 12, 2010
17:00 - 19:00 UTC

Minutes (Version 0.2 of 2010- 4-26 18:48)

Participants:


Douglas Cripe, GEO Secretariat (Core Member)
Paul DiGiacomo, NOAA (Co-Chair)
Hans-Peter Plag, NBMG, UNR (Co-Chair)
Robert Christian (Core Member)
Liana McManus (Core Member)
Michael Bruno, Stevens (Workshop Series Chair)
Jimmy Adegoke (Core Member)

Agenda:

1 Minutes of the last telcon
Minutes of the CZCP-CG-4 telecon are available as html . The minutes will not be reviewed but corrections can be requested.

2 Status of Action Items
A list of the Action Items including reports on the status is available as html . Only AIs not included explictly on the agenda will be discussed here.

3 Questionnaires for the survey of CZCP Regional Workshop Participants.
Robert Christian has made available a draft queationnaire for the survey of the participants in the Athens workshop. The questionnaire, available as doc will be discussed and hopefully finalized. Liana McManus provided some edits which are available as doc .

4 CZCP Work Plan Meeting
The date, location, and draft agenda for the WP meeting in May/June 2010 need to be decided.

5 Puerto Rico Workshop: Status and next steps

6 CZCP Session at the DeltaNet meeting, likely to be held in May 2011 in the Ebro Delta, Spain.
Carles Ibanez has offered to consider a dedicated CZCP session as part of the workshop. Robert Christian has volunteered as convener. Others will be needed in addition.

7 Next CZCP-CG Telecon
A date/time for a telecon in May needs to be decided.

8 Any Other Business
Hans-Peter Plag would like to raise the question of an Arctic Coastal Workshop in 2011.

9 Summary of Action Items

Notes:

1 Minutes of the last telcon

No corrections to the minutes were requested.

Hans-Peter Plag asked whether there were any additions to the agenda. He pointed out that in the latest draft of the agenda, he had added Any Other Business to the agenda. He added that he would like to discuss there the option of an regional Workshop focusing on Arctic or High-latitude coast zones. He mentioned that this addition to the agenda was motivated by an e-mail exchange with Hugues Lantuit, one of the persons who expressed interest in the CZCP.

There were no further additions to the agenda.

2 Status of Action Items

The list of actions items was available as html . The action items not covered by separate agenda points were briefly discussed.

With respect to

Action Item CZCP-CG-4-6: Hans-Peter Plag will discuss with Douglas Cripe whether a letter could be sent by the GEO Secretariat to the GEO Principals in the Southern Mediterranean Countries informing them about the Recommendation of the Athens Workshop to hold a North African Workshop with the goal to bring together decision makers and providers of Earth observations in order to discuss improved decision support. The letter would also ask for support from the countries for the organization of the workshop. Responsible: Hans-Peter Plag, Deadline: 2010-03-31,

Hans-Peter Plag and Douglas Cripe reported that they had very recently started to discuss the issue. Since he had not been involved in the preparations of the Cairo Workshop, Douglas Cripe requested more information on the situation. Hans-Peter Plag briefly summarized the history. Douglas Cripe was positive that the GEO Secretariat could send a letter to the GEO Principles in the North African GEO member countries and ask them to get involved in organizing the workshop.

Action Item CZCP-CG-5-1: Hans-Peter Plag will prepare a draft letter to the GEO Principles of the GEO Members Countries in North Africa and provide this draft to Michael Bruno, Paul DiGiacomo, and Douglas Cripe for comments. Responsible: Hans-Peter Plag, Deadline: 2010-05-01.

Robert Christian reported that in following up

Action Item CZCP-CG-4-7: Robert Christian will contact Carles Ibanez and discuss with him options for CZCP sessions at the upcoming Delta Workshop or a future dedicated CZCP workshop in the Mediterranean (with focus on the Southern Mediterranean). Responsible: Robert Christian, Deadline: 2010-03-31,

he had contacted Carles Ibanez, who offered to organize a CZCP session at the DeltaNet Workshop scheduled to take place in 2011 in the Ebro Delta in Spain. Robert Christian volunteered to take this further, but asked for others to get involved, too.

Action Item CZCP-CG-5-2: Robert Christian will develop a CZCP session to be held at the 2011 DeltaNet Workshop planned to take place in the Ebro Delta in Spain. He will stay in contact with Carles Ibanez, and he will involve others in the preparation of this session. Responsible: Robert Christian, Deadline: 2010-08-01.

Hans-Peter Plag reported that he followed up

Action Item CZCP-CG-4-8: Hans-Peter Plag will respond to all those who submitted an expression of interest/membership application. Responsible: Hans-Peter Plag, Deadline: 2010-03-15,

by sending e-mails to all those who had expressed interest in the CZCP, thank for the interest, explaining to them the current situation, and asking for input to the CZCP Newsletter. He added the e-mail address of these persons to the full CZCP e-mail list. He also reported that he send a Call for Contribution to the Newsletter to this full e-mail list. This list does not include many of the participants of the Athens and Cotonou workshop, and he pointed out that an invitation to contribute to the newsletter should be sent to them together with the questionnaire.

Concerning

Action Item CZCP-CG-4-11: Paul DiGiacomo will look into the AIP-3 CfP and, if appropriate will establish a link between the relevant scenario(s) and the CZCP. Responsible: Paul DiGiacomo, Deadline: 2010-03-15,

Paul DiGiacomo informed that he did not have a chance to review the AIP-3 CfP.

With respect to

Action Item CZCP-CG-4-12: Paul DiGiacomo and Hans-Peter Plag will identify dates and venue for a CZCP Workshop focusing on the development of a CZCP Work Plan. This workshop should preferably take place in May or June 2010. Responsible: Paul DiGiacomo, Hans-Peter Plag, Deadline: 2010-04-15,

it was agreed that a doodle poll should be set up asap in order to find an agreeable date first and then decide on the exact location. Hans-Peter Plag volunteered to set this up after the telecon.

While discussing the experience with finding a date for the telecon, there was consensus that finding a fix day and week in the month for the monthly telecons would be difficult. In order to maximize participation, it would be necessary to use monthly doodle polls to find suitable dates and times.

3 Questionnaires for the survey of CZCP Regional Workshop Participants.

Robert Christian had made available a draft questionnaire, available as doc , for the survey of the participants in the Athens workshop. Liana McManus provided edits prior to CZCP-CG-5, see doc .

Michael Bruno commented that he considers the questionnaire a good action and expressed his expectation that many responses will comment on the need and the lack of sufficient funding. Liana McManus saw the possibility that the feedback might help in identifying issues for which funding could be raised. There was general agreement that the questionnaire with the edits proposed by Liana McManus was good to go. It was emphasized that the questionnaire should be sent out as soon as possible in order to get responses back and summarized for the first CZCP newsletter scheduled for publication on June 1, 2010.

Action Item CZCP-CG-5-3: Robert Christian will summarize the results of the questionnaire sent to the Athens workshop participants and report to the Core Group. If the results are sufficient, he will prepare a brief summary for the newsletter. Responsible: Robert Christian, Deadline: 2010-05-15.

With respect to the questionnaire for the participants of the Cotonou Workshop, Robert Christian pointed out that mainly the first sentence needs to be modified to reflect that the workshop was rather recent. Otherwise, there was consensus to use the same questionnaire as for the Athens workshop.

Action Item CZCP-CG-5-4: Jimmy Adegoke will modify the draft questionnaire made available by Robert Christian and send this to the participants of the Cotonou workshop together with an invitation to contribute to the CZCP newsletter. Responsible: Jimmy Adegoke, Deadline: 2010-04-15.

Action Item CZCP-CG-5-5: Jimmy Adegoke will summarize the results of the questionnaire sent to the Cotonou workshop participants and report to the Core Group. If the results are sufficient, he will prepare a brief summary for the newsletter. Responsible: Jimmy Adegoke, Deadline: 2010-05-15.

4 CZCP Work Plan Meeting

It was agreed that the Work Plan meeting should be held in late May early June 2010. The first step would be to decide on a suitable date. The location could be decided once the date was known. No date was decided during the telecon.

Action Item CZCP-CG-5-6: Hans-Peter Plag will set up a doodle poll for a date for the one-day CZCP Work Plan meeting in late May or early June. Responsible: Hans-Peter Plag, Deadline: 2010-04-12.

5 Puerto Rico Workshop: Status and next steps

Paul DiGiacomo reported that he had been in contact with Doug Wilson, who is a co-chair of IOCARIB. Doug Wilson expressed strong interest in the workshop and would like to contribute to the organization. He sees an opportunity to energize IOCARIB. He would be happy to be appointed in a role including co-chairing the Steering Committee. There were no objections to invite Doug Wilson to co-chair the workshop Steering Committee. Doug Wilson also is actively involved in CZ-related activities in Puerto Rico. As a down-side of holding the workshop in Puerto Rico, it was mentioned that some colleagues from Cuba might have difficulties to get access to the workshop.

Paul DiGiacomo also mentioned that he had been in contact with Peter Colohan, who indicated that GEOSS in Americas would like to see the workshop go ahead.

Michael Bruno reported that he had been in contact with Julio Morell, who was still very supportive of the workshop and ready to take the role as a host for the workshop. However, the timing would still be an issue. Hans-Peter Plag emphasized that the Ministerial Summit on Earth Observation in November was not an important issue, since most of the preparations were already well under way. Douglas Cripe confirmed this view. Therefore, convening the workshop later in 2010 or early in 2011 would be reasonable choices, since preparation of a well organized workshop at an earlier date would already be difficult. Michael Bruno pointed out that San Juan would be the best place. The alternative would be at the University, which is in Mayaguez, but that would be inconvenient, since it is 2 hours from the airport at San Juan. It was agreed that January/February 2011 would most likely be the best option, although hotel prices during that time might be high in Puerto Rico.

As a result of the discussion, it was agreed that Paul DiGiacomo would continue the discussion with Doug Wilson and Michael Bruno would follow up the development with Julio Morell.

Action Item CZCP-CG-5-7: Paul DiGiacomo will invite Doug Wilson to co-chair the Puerto Rico Workshop Steering Committee and continue the discussion about the workshop with him. Responsible: Paul DiGiacomo, Deadline: 2010-05-15.

Action Item CZCP-CG-5-8: Michael Bruno will continue the discussion about the Puerto Rico Workshop with Julio Morell and in particular will discuss suitable dates and locations for the Workshop in January/February 2010. Responsible: Michael Bruno, Deadline: 2010-05-15.

Hans-Peter Plag took the opportunity to inform the group that the CZCP would likely be invited to contribute to activities in preparation of the Ministerial Summit and the Summit Exhibition. Douglas Cripe confirmed that the CoPs would be important for the Summit, and informed that the discussion of how to integrate the CoPs was likely to come to a conclusion in the next days. Therefore, the CoPs could expect to get solicitations for input in the next days.

6 CZCP Session at the DeltaNet meeting, likely to be held in May 2011 in the Ebro Delta, Spain.

The topic had already been discussed under topic 2. IT was, however, again pointed out that Robert Christian volunteered to be a convener of the CZCP session at the workshop in Spain, and it was emphasized that others will be needed in addition.

7 Next CZCP-CG Telecon

The brief discussion of the past experience and the date/time for the next telecons made clear that it would be difficult to find a fix day and week in each month for the monthly telecons. Most likely, a doodle poll will be needed every month.

Action Item CZCP-CG-5-9: Hans-Peter Plag will set up a doodle poll for CZCP-CG-6 in the first two weeks of May 2010. Responsible: Hans-Peter Plag, Deadline: 2010-04-12.

8 Any Other Business

Hans-Peter Plag reported briefly on a e-mail exchange with Hugues Lantuit. Hugues Lantuit informed Hans-Peter Plag about the Arctic Coastal Dynamics project (a somewhat out-dated link is http://web.arcticportal.org/acd ), which has held annual workshops since 1999 with the exception of 2008 and 2009. This series of workshops has resulted in a number of CZ-related products and a very well integrated community including researchers from North America, Europe, and Russia. Hugues Lantuit considers this a good platform to jointly organize in 2011 a regional CZCP workshop focusing on either the CZs in the Arctic or high-latitude CZs on both hemispheres. Hans-Peter Plag asked the group whether this idea finds support. There was general agreement that it would be worthwhile to developing the idea further. Paul DiGiacomo requested that Pablo Clemente-Colon would be involved in the discussion.

Action Item CZCP-CG-5-10: Hans-Peter Plag will contact Hugues Lantuit and Pablo Clemente-Colon and discuss further the idea of a regional CZCP workshop focusing on issues related to CZs in high-latitudes, with this workshop potentially being organized jointly by CZCP, the Arctic Crustal Dynamics Project, the National Ice Center, and other relevant organizations. Responsible: Hans-Peter Plag, Deadline: 2010-05-31.

9 Summary of Action Items

Action Item CZCP-CG-5-1: Hans-Peter Plag will prepare a draft letter to the GEO Principles of the GEO Members Countries in North Africa and provide this draft to Michael Bruno, Paul DiGiacomo, and Douglas Cripe for comments. Responsible: Hans-Peter Plag, Deadline: 2010-05-01.

Action Item CZCP-CG-5-2: Robert Christian will develop a CZCP session to be held at the 2011 DeltaNet Workshop planned to take place in the Ebro Delta in Spain. He will stay in contact with Carles Ibanez, and he will involve others in the preparation of this session. Responsible: Robert Christian, Deadline: 2010-08-01.

Action Item CZCP-CG-5-3: Robert Christian will summarize the results of the questionnaire sent to the Athens workshop participants and report to the Core Group. If the results are sufficient, he will prepare a brief summary for the newsletter. Responsible: Robert Christian, Deadline: 2010-05-15.

Action Item CZCP-CG-5-4: Jimmy Adegoke will modify the draft questionnaire made available by Robert Christian and send this to the participants of the Cotonou workshop together with an invitation to contribute to the CZCP newsletter. Responsible: Jimmy Adegoke, Deadline: 2010-04-15.

Action Item CZCP-CG-5-5: Jimmy Adegoke will summarize the results of the questionnaire sent to the Cotonou workshop participants and report to the Core Group. If the results are sufficient, he will prepare a brief summary for the newsletter. Responsible: Jimmy Adegoke, Deadline: 2010-05-15.

Action Item CZCP-CG-5-6: Hans-Peter Plag will set up a doodle poll for a date for the one-day CZCP Work Plan meeting in late May or early June. Responsible: Hans-Peter Plag, Deadline: 2010-04-12.

Status of Action Item CZCP-CG-5-6: Done.
Report: Hans-Peter Plag set up the doodle poll and after a few days, June 9, 2010 emerged as the only day with sufficient availabilities. Reported on 2010-04-25 by Hans-Peter Plag.

Action Item CZCP-CG-5-7: Paul DiGiacomo will invite Doug Wilson to co-chair the Puerto Rico Workshop Steering Committee and continue the discussion about the workshop with him. Responsible: Paul DiGiacomo, Deadline: 2010-05-15.

Action Item CZCP-CG-5-8: Michael Bruno will continue the discussion about the Puerto Rico Workshop with Julio Morell and in particular will discuss suitable dates and locations for the Workshop in January/February 2010. Responsible: Michael Bruno, Deadline: 2010-05-15.

Action Item CZCP-CG-5-9: Hans-Peter Plag will set up a doodle poll for CZCP-CG-6 in the first two weeks of May 2010. Responsible: Hans-Peter Plag, Deadline: 2010-04-12.

Status of Action Item CZCP-CG-5-9: Done.
Report: Hans-Peter Plag set up the doodle poll, and after a few days, May 6, 2010 emerged as the only date for which most Core Group members were available. Reported on 2010-04-25 by Hans-Peter Plag.

Action Item CZCP-CG-5-10: Hans-Peter Plag will contact Hugues Lantuit and Pablo Clemente-Colon and discuss further the idea of a regional CZCP workshop focusing on issues related to CZs in high-latitudes, with this workshop potentially being organized jointly by CZCP, the Arctic Crustal Dynamics Project, the National Ice Center, and other relevant organizations. Responsible: Hans-Peter Plag, Deadline: 2010-05-31.


Minutes prepared by Hans-Peter Plag


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